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Posts Tagged Membership

Membership Tips

Check out these Membership drive flyers you can post on your website or include in your newsletters during October!

October PTA flyer

October PTSA flyer

Following are Hints and Tips from several local units on how to Build Your PTA Membership

Dawn Gay from Sabal Palm Elementary:
1. Have faculty and administrators on your Board
2. Survey teachers and ask what they do/don’t like
3. At the Teacher Breakfast – get teachers to sign up for PTA Membership that
day; tell them what PTA will be doing that year.
4. At mid-year, survey grade level reps on how to spend (any) excess funds;
take those requests to the principal.

Kim Sheldon, Landon Middle:
1. Solicit local businesses for donations for door prizes.
2. Use the Teacher breakfast as an opportunity for the teachers and the Board
to get to know one another.
3. Put stars (or another school symbol) on the teachers’ doors when they join
PTA. This symbol stays on their door all year.
4. Give students a discount at school events; put a sticker on their ID card to
identify them as PTA me4mbers.
5. Orientation: Most people join right then; show them the member benefits
page on the DCCPTA website so they can see all the things they can get
discounts on.

Judith Pratt, Hendricks Avenue Elementary:
1. They have had 41 years of 100% Membership!!
2. Such a record becomes an expectation in the community – also an
expectation to volunteer
3. Keep good procedure books so people have a history of what was done
before.

Nanette Quaintance, Pine Forest Elementary:
1. Have a GOAL!! And a PLAN!
2. Take advantage of the momentum at the beginning of the year: Orientation
and Open House.
3. Motivate students and parents with small prizes with membership.
4. Reward classes that achieve 100% membership with ice cream parties, or
massages for the teacher.
5. Catch teachers at the back to school breakfast with mini-grants of $50 if they
join PTA that day.
6. Her school lowered their membership fee from $10 to $5.
7. Put (cash) donation amount suggestions right on your Membership envelopes.
8. Get Room Parents involved; have them put the number of memberships still
needed on each teacher’s door for Open House.

Why Join PTA?

The PTA Advantage – Why Join PTA?

PTA is the oldest and largest child advocacy association in America. PTA is comprised of four
million parents, teachers, grandparents, caregivers, foster parents and other caring adults who share a
commitment to improving the education, health, and safety of all children. We speak with one voice for
every child.
Today, the issues that affect our children extend beyond their individual schools. PTA’s nationwide
network provides parents with the forum and tools to collectively influence the decisions that affect
children not only at their schools, but also throughout their districts, within their states, and across the
nation. This mission is unique to PTA.
Many of the benefits our children receive today, such as universal kindergarten, the National School
Lunch Program, and a juvenile justice system, were accomplished as a result of PTA’s
mission.
With PTA, families also have access to important benefits, including:
•Dozens of national programs, experts, and turnkey resources
•Regular updates and advice in the form of e-newsletters, PTA.org, Our Children magazine, and a
robust back-to-school kit of resources
•Florida benefits
• Leadership development through webinars and e-learning courses
•Millions of dollars in grants to help build PTA capacity and skills and make a difference in their school community
•Prestigious national awards
•Cost savings from national retailers and other PTA partners
•Invitations to PTA conventions as well as our conferences for emerging minority leaders, male mentors, and advocates
•Support services and staff to help establish and manage your PTA
To join PTA or discuss how to bring PTA to your school, please contact LocalUnits@dccpta.org.

The Real Meaning of PTA

Training and Workshops

DCCPTA’s Fall Leadership Workshops will be held September ??, 2016 from 8:30 am – 1:00 pm.

Sample DCCPTA invites to Winter Leadership Training Workshops and ESE Fair

Advocacy

Advocacy – Chair

Taking Action Through the Legislative Process 2014

Awards

DCCPTA Award Info 2014-2015

Local Unit Awards Tips 2014

History Book Info & Award Form Fall 2013

Business Partners

Business Partners – DCC PTA class Fall 2015

Communication

Communication – Chair

Public Speaking Workshop January 2016

PTA Computer & Communication Tips January 2016

PTA Photo Communication Tips January 2016

Social Media Tips

Creating Effective Newsletters Fall 2014

Marla Bryant Presentation on Facebook Communications Fall 2014

Executive Board

Your Executive Board Playing by the rules Sept 2014

Your Executive Board Playing by the rules Fall 2013

Fundraising

Fundraising – Chair

Grants and Donations

Health & Safety

Bonding and Addiction PowerPoint

Leadership

PTA Leadership Training Program

Handouts For PTA Leadership Training Program

Behavior-Style Evaluation 061616

Example of Team Ground Rules 061616

Brainstorming

SMART Goal Help Worksheet 061616

Volunteer Position Description Worksheet 061616

Webmaster Job Description 061616

Understand the Conflict Worksheet 061616

Leadership Activity

Build The Best Tower Team Activity

Membership

Membership – Vice President

Membership Tips

Membership: Recipe for Success

Membership PPT Sept 2014

Membership Fall 2013

Presidents

President – Local PTA

DCCPTA Pres Training June 2015

President Transition Checklist 2014

President Info Sheet 2014

Procedure Notes

Parliamentary-sample

NominatingCommitte-sample

ElectionofOfficers-Script 2014

Agenda-sample 2014

DCCPTA Presidents Training Sept 2014

President’s Training – Fall 2013

Programs

Program – Vice President

PTA Male-bership June 2015

PTA Programs PP Fall 2014

PTA Increasing your Male-bership 2014

All Pro Dad

Increasing Male Involvement in Schools Fall 2013

Programs Fall 2013

Reflections

Reflections Workshop Sept 2015 Handouts Fall 2015

Reflections Workshop Handouts Sept 2014

Step by Step Guide to Online Registration 2014

Reflections Workshop Presentation 2014

Treasurers – Finance

Treasurer – Local PTA Unit

Treasurers Top Ten Tasks – Sept 2014

DCCPTA Treasurer’s Training Fall 2013

End Of Year Treasurer’s Checklist

Vision Screening

Vision Screening Basics Fall 2013

Websites

PTA Computer & Communication Tips January 2016

Social Media Tip Sheets

PTA Website

Meeting Collaboration Website join-me

Membership: Recipe for Success

Membership Recipe for Success – Part I

Spring/Summer:

  1. FORM Membership Committee with the following potential members
  • Membership VP/Committee Chair
  • Ways and Means/Fundraising VP/Chair
  • Volunteer VP/Chair
  • Hospitality Chair
  • Other: ____________
  1. PROPOSE for Approval:
    • PTA/PTSA President, Principal, Board approve plan of work including all printed materials. Remember: request permission to include membership envelopes/forms and any printed materials in school orientation packets.
    • Collecting donations during your membership campaign in addition to or in lieu of other fundraising
    • Membership incentives that need to be solicited or planned
  2. DEVELOP Membership Incentive Programs:
    Develop membership incentive programs for teachers, students, and parents. Set goals and awards to encourage all to join and join early. The best time to collect memberships is at orientations, open houses, PTA/PTSA meetings, programs and the first few weeks of school.
  3. PRINT Materials:
    • Donation/Solicitation Letter for local businesses for gift cards, money, etc. for prizes and other membership incentives – number depends on need.
    • Membership Envelope/Form – number based on the following formula (school population = students + faculty + extra) – You can get this information from your Principal or school office staff.
    • Brochure/Brag Sheet: attach to the membership envelope/form so you can share all the great ways PTA supports the school community.
    • Back-to-School info to possibly be sent to families at the end of summer prior to orientation or put in the orientation packets.
    • Welcome Back Teacher Breakfast/Event Invitations – number based on the following formula (faculty = teachers + staff+ administrators). You can kickoff your membership campaign and talk to faculty about helping share information about PTA and importance of joining.
    • Teacher Letter/Envelope explaining how the membership campaign will be run and an envelope for the membership envelopes/forms to be placed in each day for collection.
    • Log: date, member name, category (parent, student, grandparent, community), payment method. May want to have separate log sheets per teacher or master list with a category for teacher name. Also, be sure to note which member is attached to which student. You can do all of this either electronically or manually, but it is important to have this record.
    • “Thank you for Joining (Name of PTA/ PTSA)” notes to attach to Membership Cards that are returned through teachers to be sent home.
  4. PREPARE for Membership Drive:
    • Officer Registration: Must be submitted to receive Membership Cards and resource materials from Florida PTA.
    • Cards: Follow directions from Florida PTA to use computer printer to print PTA/PTSA Unit ID # and PTA Name on each card. You can write in the member name before distributing them. PLEASE DO NOT VOID or THROW AWAY cards as they are pre-numbered cards. If you make a mistake, you can use Wite Out to correct or save and send back with other unused cards at the end of the year. All cards must be paid for or returned.
    • Teacher/Class List: Request from Principal or office staff to enter names in database to make labels for packets and track total members per teacher.
    •  Incentives for new members: Organize coupons, gift cards, and any other incentives received from restaurants, retail stores, etc.
    • Membership Bulletin Board/Wall: create one somewhere in school prior to orientations/open houses to promote PTA
    • Volunteers: recruit to work at all orientation/open houses

Membership Recipe for Success – Part II

School Year:

Welcome Back Teacher Breakfast/Event – Preplanning Week

  1. Invitations in teacher mailboxes 1-5 days ahead
  2. Teacher Packet with collection envelopes in mailboxes before breakfast/event or during pre-planning week.
  3. Ask Principal for permission to speak at breakfast/event to Present Membership Plan (information, packets/envelopes. Incentives). Be sure to emphasize Faculty Incentives (i.e. Early Bird Drawings, gift cards, FPTA Awards, etc.); AND Student Incentives (special recognition/treats, extra credit/homework passes, gift cards, etc.)
  4. Prepare and serve breakfast or host event
  5. Faculty Memberships:
  6. Set up table with multiple stations to collect memberships, be sure to have cash change on hand and receipt cash transactions.
  7. Process cards quickly and preferably distribute in person to say thank you
  8. Remember: two people count money and complete “deposit” form to give to PTA/PTSA Treasurer as soon as possible. Keep money locked in safe place while waiting to give to Treasurer to verify and deposit.

Student Orientation – One to two weeks prior to 1st Day of School

1. Advertising

  • Prepare and put up flyers in hallways and school entrances that direct families to Membership Tables in school location.
  • Prepare and place flyers on the PTA/PTSA Bulletin Board/Wall.
  • Announce on School and/or PTA Website, Newsletter, School Marquee, etc.

2. Membership Tables

  • Recruit volunteers for multiple stations, with multiple shifts over multiple days
  • Get cash change on first day – record the amount for separate deposit.
  • Make sure each station includes the following: Folder with procedures for processing memberships, membership log sheets, cards, cash pouch, pens and “Wite-Out”. You may want to hand out cards and incentives that day or at a later time.

3. Remember: two people count money and complete “deposit” form to give to PTA/PTSA Treasurer as soon as possible. Keep money locked in safe place while waiting to give to Treasurer to verify and deposit.

Membership Drive – 1st nine weeks and beyond!

  1. Collect and process memberships from Teacher Envelopes in timely manner – daily at first, be sure to enter all names and other important information in the Membership log and on each Teacher Tracking Sheet.
  2. Count money (2 people complete “deposit” form and give to PTA/PTSA Treasurer as soon as possible. Keep money locked in safe place if waiting to give to Treasurer.
  3. Update database – daily at first. Use membership envelopes, record membership and volunteer data, then pass volunteer contact information on to Volunteer VP/Chair.
  4. Deliver all incentive awards and prizes to faculty and students on a regular basis
  5. Post tally sheets in Faculty mail room, outside classrooms for teacher homerooms, and or in dining room, so member totals are easily visible and to promote healthy competition.

Mid-Year Membership Drive – January/February

  1. Request list of new students to school from Principal or school office staff
  2. Provide teachers with information to send home PTA information and membership envelope/form
  3. Follow same steps as listed under Membership Drive

Membership Vice President/Committee Chair – All year!

  1. Remind PTSA Treasurer dues MUST be sent to Florida PTA monthly.
  2. Bring membership totals report to monthly PTA/PTSA board meetings and General membership meetings as scheduled.
  3. Remember: MARCH 1 is the deadline for final membership payment to arrive at the Florida PTA Office. Your PTA/PTSA is responsible for all cards, so be sure to return all unused cards with final dues payment.
  4. Complete and submit Membership Awards Applications to the Florida PTA Office at many different times of the year.
  5. Use the Florida PTA website at www.floridapta.org under Running Your PTA, the Florida PTA Kit of Materials in the Committee section and/or the PTA Membership is Year Round handout as resources to determine which membership award eligibility
  6. The FINAL Membership Award Application Deadline is March 31st:
  7. Allow time to acquire required signatures from President, Treasurer, and Principal if required on the respective membership award application.

Traditional Florida PTA Membership Awards:

  • 100% Membership
    • Early Bird Gold – October 1st
    • Early Bird Silver – November 1st
    • Early Bird Bronze – December 1st
  • 100% Faculty
  • Acorn Faculty – majority, but not 100% faculty join
  • Grandparent
    • Gold – 25+ join
    • Silver – 10 to 24 join
  • Community – 25+ join
  • Our Founders Cared – 5 Past Presidents join
  • Superman – 25+ increase in male members

Membership – Vice President

Helpful Membership Information

Why Join PTA?

    The number one reason to join the Parent Teacher Association is to benefit your child. In doing so, you also help your school. But there are many more PTA advantages:

    • Get Connected. There’s no better way to know what’s happening in your school.
    • Discover Great Resources. The PTA offers a variety of programs designed for parents as well as students.
    • Tap into a Network. PTA functions are opportunities to meet other parents and teachers, building rapport and discussing issues that are on your mind. You an share ideas, concerns, and experiences.
    • Watch Yourself Grow. By volunteering with your PTA, you put your skills and hobbies to use for a noble cause—your child and all children in the community.
    • Speak Up. PTA can be a way for you to more effectively suggest change at your child’s school.
    • Witness Improvement. By getting involved at your child’s school you’ll be part of the solution, helping make positive changes.
    • Be a Role Model. By becoming a PTA member, you’ll be demonstrating to your child the importance you place on education.
    • Enjoy Substantial Benefits. Individuals can take advantage of a host of benefits from PTA membership including discounts and offers from member benefits providers and sponsors, magazine subscriptions, leadership training, e-newsletters and much more.

Helpful links

Here is a Sample PTA/PTSA Membership Form that includes Permission to Use Student Photo Images, and encourages donations.  You can change this form to meet your PTA/PTSA Unit’s needs.

The Real Meaning of PTA

Why Join PTA Video

Am I Forgetting Something? Video

Member Benefits Flyer

PTAPromotion

 

PTA Membership Promotion Flyer

 

 

Membership Drive Flyers – Join PTA

Here are some Membership Tips that will help you grow your PTA membership.

This article Membership: Recipe for Success is a good step by step in increasing membership.

PTA Life Memberships

Find out more on how to honor dedicated PTA members Award with a PTA Life Memberships.

National PTA’s Back-to-School Kit

Sign up for the National PTA’s Back-to-School Kit and then  choose the “PTA Membership” section for a great overview, more information, and to answer PTA Membership questions.

Membership

 

 

 

 

Member Benefits Flyer – February 2016

Check our website frequently for UPDATES and special event offers throughout the year.

Member Benefits 2016 February

Member Benefits Flyer Feb. 2016

Membership Drive Flyers for Fall

Check out this cute fall-themed membership flyer you can post on your website and include in your newsletters!

October PTSA flyer

General Meetings:

General DCCPTA Meeting, Tuesday, September 26 @ 9:30 am - 11:00 am, hospitality 9:00 -9:30 a.m. meeting 9:30 am. Make sure your PTA/PTSA has a representative. Join us at:
Duval County Public Schools
School Board Building
Cline Auditorium, 1st floor
1701 Prudential Dr
Jacksonville, Florida 32207

PTA – Applications – Forms – Spreadsheets – Samples

Mailing Address:

DCC PTA
P.O. Box 5397
Jacksonville, FL 32247
Email DCC President
Email Local Unit Team