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Important PTA End of Year Audit Questions

By:  DCCPTA TreasurerAccounting
Treasurer@dccpta.org
May 21, 2016

 

Question??? Who should be on the audit committee?

Answer— Three non-check signers must be on the audit committee.

 

Question??? When can our annual PTA audit be conducted?

Answer— Audits must be completed after June 30 when your fiscal year ends.  Complete your audit by September 30, although much earlier is preferred.  No financial activity can occur from July 1 until after the audit is completed.


Question??? What annual PTA audit form should I use?

Answer— DCPS has a newly revised audit form that Florida PTA will accept ANNUAL AUDIT REPORT PDF 051816.  So you can use this form for the state and DCPS bookkeeper.
Florida PTA does have its own form that will be in the 2016 Treasurers Kit of materials, most likely will come out later in the summer.  You will only receive the kit if your PTA has registered your officers for next year with Florida PTA.  For last year’s form sample Click Here.  Your school bookkeeper will accept the Florida PTA form as long as you include all of the information from the district form on it.


Question??? As a Duval PTA treasurer, who do I need to submit our annual PTA audit forms to?

Answer–A signed copy of your PTA unit’s annual audit [financial review] must be delivered to:

  1. Your school bookkeeper, must be accompanied with copy of June bank statement.
  2. Florida PTA audit@floridapta.org.
  3. DCCPTA Treasurer Treasurer@dccpta.org.

 

Question??? Can our PTA spend money after the audit is completed and before the first general membership next year?

Answer— Only interim funds set aside from this year’s budget can be spent until your new budget is passed by your general membership next year.


For additional questions please email them to DCCPTA Treasurer at Treasurer@dccpta.org.

 

DCCPTA High School Scholarship Application

DCCPTA awards five scholarships every year to graduating Duval County high school seniors.

This year’s scholarship application is now available.

2017-DCCPTA-scholarship-application B  DOCX

2017-DCCPTA-scholarship-application B  PDF

2017 DCCPTA High School Scholarship Promotion

Applications are DUE April 15, 2017.

Students awarded the scholarships will be invited to our Presidents’ and Principals’ Luncheon on May 16, 2017 at UNF.

Good luck!

Member Benefits Flyer – February 2016

Check our website frequently for UPDATES and special event offers throughout the year.

Member Benefits 2016 February

Member Benefits Flyer Feb. 2016

Duval PTA Vendor Fair – Register Now 2017

Duval PTA Vendor Fair Participants 2017

The Duval County Council of PTAs & PTSAs would like to invite businesses to participate in our annual Duval PTA Vendor Fair on Tuesday, May 16, 2017. This Vendors’ Fair is in conjunction with and prior to our PTA Presidents’ and Principals’ Luncheon. This event is held for all PTAs / PTSAs in the Duval County School District. The majority of attendees are Board Members from local PTA units and the school Principals. (The DCC PTA also extends an open invitation to all PTA members, school-sponsored clubs and community groups to attend, free of charge.)

Promote Your Products at PTA Vendor Fair

Our event will once again be held at the University of North Florida – University Center, 12000 Alumni Drive, Jacksonville, FL 32224. The exhibit hours for the Vendors’ Fair will be from 9:15 A.M. until 11:30 A.M. Admittance for set-up will begin at 8:00 A.M. We welcome your participation by exhibiting / displaying your products and distributing information. Direct sales organizations are welcome to sell items during the fair. Space is limited.

Duval PTA Vendor Fair Registration

**Early bird discount** ~ Save $25 if you mail in your contract / agreement and  no later than Friday, February 5th. (No exceptions.) The final deadline for turning in contracts and payment will be February 26. However, space is very limited and we usually book all exhibit spaces before the end of February. At some point we may be on a “wait list” status. If you are interested, just print out and complete the Vendor Fair Agreement 040617 (pg. 3), and mail it along with your check, made out to DCCPTA. Please also send an email to let the coordinator know that you have mailed the registration. Click Here for more information about PTA.

Duval PTA Vendor Fair Questions

The Duval County Council looks forward to your participation in our Vendors’ Fair on Tuesday, May 16, 2017. If you have any questions, please feel free to contact me. Teri Davis, DCCPTA Vendor Fair and Business Partners Coordinator BusPart@dccpta.org.

DCCPTA Reflections Winners

Congratulations to all of the Schools and students that participated in this year’s Reflections program!

Here is the list of winners at the County level.

Reflections Winners 2015-2016

For each grade division, three entries were given the Award of Excellence; these entries have been forwarded to the State Reflections program for judging at the state level. We will keep you apprised if any entries advance to National PTA for judging in the late Spring.

General Meetings:

General DCCPTA Meeting, Tuesday, August 29th @ 9:30 am - 11:00 am, hospitality 9:00 -9:30 a.m. meeting 9:30 am. Make sure your PTA/PTSA has a representative. Join us at:
Duval County Public Schools
School Board Building
Cline Auditorium, 1st floor
1701 Prudential Dr
Jacksonville, Florida 32207

PTA – Applications – Forms – Spreadsheets – Samples

Mailing Address:

DCC PTA
P.O. Box 5397
Jacksonville, FL 32247
Email DCC President
Email Local Unit Team