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Posts Tagged PTA Unit News

Important PTA End of Year Audit Questions

By:  DCCPTA TreasurerAccounting
Treasurer@dccpta.org
May 21, 2016

 

Question??? Who should be on the audit committee?

Answer— Three non-check signers must be on the audit committee.

 

Question??? When can our annual PTA audit be conducted?

Answer— Audits must be completed after June 30 when your fiscal year ends.  Complete your audit by September 30, although much earlier is preferred.  No financial activity can occur from July 1 until after the audit is completed.


Question??? What annual PTA audit form should I use?

Answer— DCPS has a newly revised audit form that Florida PTA will accept ANNUAL AUDIT REPORT PDF 051816.  So you can use this form for the state and DCPS bookkeeper.
Florida PTA does have its own form that will be in the 2016 Treasurers Kit of materials, most likely will come out later in the summer.  You will only receive the kit if your PTA has registered your officers for next year with Florida PTA.  For last year’s form sample Click Here.  Your school bookkeeper will accept the Florida PTA form as long as you include all of the information from the district form on it.


Question??? As a Duval PTA treasurer, who do I need to submit our annual PTA audit forms to?

Answer–A signed copy of your PTA unit’s annual audit [financial review] must be delivered to:

  1. Your school bookkeeper, must be accompanied with copy of June bank statement.
  2. Florida PTA audit@floridapta.org.
  3. DCCPTA Treasurer Treasurer@dccpta.org.

 

Question??? Can our PTA spend money after the audit is completed and before the first general membership next year?

Answer— Only interim funds set aside from this year’s budget can be spent until your new budget is passed by your general membership next year.


For additional questions please email them to DCCPTA Treasurer at Treasurer@dccpta.org.

 

2015-16 State Reflections Winners Announced – See Duval Winners

If you would like to see the complete state winners list Click Here.

2014-15 Reflections Winners

Reflections_logo-black

2014-2015 Reflections Program

Theme: “The World Would Be a Better Place If…”

Duval County Council of PTAs Winning Entries

Reflections is a nationwide arts appreciation and recognition program for students in grades PK-12. The program allows students to express themselves artistically based on a common theme. The theme for the 2014-2015 school year was “The world would be a better place if…”

Entries were judged on Interpretation of Theme, Artistic Merit, Creativity, and Mastery of Medium. Each entry was accompanied by an artist statement to describe the student’s interpretation on the theme.

In Duval County, we had 20 PTAs participating in this year’s Program. 680 entries were judged and recognized at the school PTA level. Of that, 242 entries were judged at the County level, 58 entries were forwarded to Florida PTA for the State level for competition. Seven entries were forwarded to the National PTA where 2 were nationally recognized.  The number of Duval County entries recognized at the state and national level is more than twice that of the last few years.

For each art category in each grade division, three entries earned the Award of Excellence. These entries have been forwarded to the State Reflections program. Also in each art category in each grade division, up to five entries received Honorable Mention with the Award of Merit.

This year, Duval County has the winner of the nation-wide Theme Search contest. Brianna Eisman, from Douglas Anderson School of the Arts was one of five students forwarded by Florida PTA to the National PTA for consideration for the 2016-2017 theme. She went on to win the nation-wide theme search. Her winning theme for 2016-17 is “What is Your Story?”

We are very proud of all participants and hope that they feel proud of a job very well done.

DCCPTA wishes to thank all of the Local Unit Reflections Chairs, parents, and volunteers for their extensive support of our students throughout this program. Also, a big thank you to all of the judges in each art category who volunteered their time and expertise to allow so many students’ efforts and hard work to be recognized far beyond their local schools.

Congratulations to all of our students!

2014-15 Reflections Winners

General Meetings:

General DCCPTA Meetings
are above and run from 9:30 am - 11:30 am, hospitality 9:00 -9:30 a.m. meeting 9:30 am. Make sure your PTA/PTSA has a representative. Join us at:
Duval County Public Schools
School Board Building
Cline Auditorium, 1st floor
1701 Prudential Dr
Jacksonville, Florida 32207

PTA – Applications – Forms – Spreadsheets – Samples

Mailing Address:

DCC PTA
P.O. Box 5397
Jacksonville, FL 32247
Email DCC President
Email Local Unit Team