every child. one voice.

Posts Tagged Workshops & Training

New Officer “Flower Installation”

NEW PTA Officer Flower Installation Script

Jacksonville National College Fair

The Jacksonville National College Fair will be held on Saturday, October ?? at the Prime F. Osborn III Convention Center in Jacksonville.   Sponsored by the National Association for College Admission Counseling (NACAC) and hosted by the Southern Association for College Admissions Counseling (SACAC), this event is free and open to the public.

Complete information about this National College Fair can be found online: www.nacacnet.org/jacksonville

Students are encouraged to register prior to attending the event.  Register online at www.gotomyncf.com.

The fair allows students and parents to meet one-on-one with admission representatives from a wide range of national and international, public and private, two-year and four-year colleges and universities. Participants will learn about admission requirements, financial aid, course offerings, and campus environment, as well as other information pertinent to the college-selection process. At the fair’s counseling center, students and parents can discuss their individual needs with college experts.

More Information

More information about the Jacksonville National College Fair, including directions to the fair, a list of colleges exhibiting at the fair, and tips for preparing for the fair, is available online: www.nacacnet.org/jacksonville or by emailing collegefairs@nacacnet.org or calling 800/822-6285.

Bonding and Addiction PowerPoint

Thank you to Drug Free Duval for allowing us to post the PowerPoint presentation from their January Lunch and Learn on Bonding and Addiction.  The presenter was Dr. Richard Marks.  Two DCCPTA Board members who attended said it was an EXCELLENT presentation.  Take a look!

Bonding-and-Addictions

DCCPTA Training Schedule

All in coming DCCPTA unit presidents & treasurers are required to attend one of the following training meetings:Training

July 31, 2017, 5:30 – 7:30  PM, Location Cline Auditorium, DCPS School Board Building, 1701 Prudential Drive, Jacksonville, FL 32207.

August 24, 2017, 9:30-11:30 AM, Location Cline Auditorium, DCPS School Board Building, 1701 Prudential Drive, Jacksonville, FL 32207..

Please put these dates on your calendar if you will be serving as presidents & treasurers the coming year.

Please register at least three days before the meeting by Clicking Here.

Preparing To Submit Photos for P&P Slide Show

Presidents’ & Principals’ Luncheon Slide ShowDSC_0079

CLICK HERE to view the “2016 Presidents’ & Principals’ Luncheon Slide Show”

CLICK HERE to view the “2015 Presidents’ & Principals’ Luncheon Slide Show”

Start Planning At the Beginning of the School Year

Local PTAs and PTSAs should be collecting electronic action photos of events and activates your PTAs /PTSAs are doing to make a difference in the school and or community.  The 4 or 5 photos from each unit will be edited into a slide show at the annual Presidents’ & Principals’ Luncheon held in May.  The dead line will be the April 15 of that year.  At the beginning of the year the president should assign a person that reviews these instructions, collects photos the entire year, and delivers the photos for the show, maybe the Historian.

What Makes A Good Photo For the Slide Show?DSC_0128

The photos should be people doing something, besides standing in a row (no rows of officers please).  CLICK HERE for my “PTA Photo Communication Tips”.  Here are somethings that are taken in to consider when choosing the photos to use in the slide show.

  1. Does photo show PTA involvement of students, teachers, school administrators, and PTA members?
  2. Is the photo showing an activity that is helping the school?
  3. Does the photo show action (examples:teaching, reading, feeding, building, etc.).
  4. Cell Phone photos are fine if you take them on the highest quality setting (the most pixels). Check your phone instructions on how to set to the highest quality.
  5. Please do not use multiple photo slides, several pictures on one slide. They do not show well on the screen.image3

Submitting Photos for P&P Luncheon Slide Show

Click Here for “P&P Luncheon Slide Show Submissions Form”
If you have problem filling out the form
Email 4 or 5 photos to Historian@dccpta.org with the following information:
• PTA or PTSA Name
• Contact Person
• Contact Phone
• Contact email
• For each photo: file name, photo description, and PTA involvement.

2016 P&P Slide Show Contributors:

Beauclerc Elementary PTAIMG_2441
Douglas Anderson SOTA PTSA
Hendricks Avenue Elementary PTA
Holiday Hill Elementary PTA
Jacksonville Beach Elementary PTA
James Weldon Johnson Middle PTSA
John E Ford Elementary PTA
John Stockton Elementary PTA
Kirby Smith Middle PTSA
Loretto Elementary PTA
Sheffield Elementary PTA
Mandarin High School PTSAIMG_7659
Mandarin Middle PTSA
Mandarin Oaks Elementary PTA
Paxon SAS PTSA
Pine Forest Elementary PTA
San Mateo Elementary PTA
San Pablo Elementary PTA
Seabreeze Elementary PTA
Stanton PTSA
Thomas Jefferson Elementary PTA
Venetia Elementary PTA

Historian@dccpta.org
PTA’s Presidents & Principals Luncheon Slide Show Chair

Build The Best Tower Team Activity

By: Richard GodkeDuval County Council Whit master4
DCCPTA
rgodke@yahoo.com
904-693-3501

Objectives of Educational Workshop:  Students will be able to identify 5 different factors that can affect the accomplishments of a team by the end of the workshop.

Team Goals: Build the best tower.

Group Size:  From 4-8 participants per team that are random assigned.

Time requirement: 45 minutes is what the activity was designed for.  It can be adjusted for as little as 15 and as long as 1 hour and 15 minutes.

Materials required:  Each team (4-8 per team) will need a closed container that includes different and an unequal amount of building supplies.  Make sure one is obviously more deficient then the others.  Here are some of the possible building supplies: Paper Cups, plates, bowls, Scissors, Popsicle Sticks, coffee stirrers, pens, markers, pencils, construction paper, newspaper, cardboard, tape, stapler, glue, paper clips, string, etc.

Set Up

  1. Ask the group if anyone has participated in this “Build the Best Tower Activity”? If they have, pull them out and use them as a team observer during the exercise.
  2. Count off around the room by the number of teams you have. Example, you have 20 participants and you will have 5 on each team.  20 participants divide by 5 per team = count off by 4s.
  3. choose a team leader, reporter, and pick up person.

Directions

Facilitator

All questions should be answered “Build the best tower”.

Facilitator should float around the room to observe team interactions.

Team

Break up into your teams.

Each team needs to choose a leader, a recorder, and a pick up person.

Build the Best Tower, you have 45 minutes.

Pick up person needs to pick up one of the packets.

Two minute in, announce there is a prize for the winning team.

Ask the leader to come to the center of the room and report.

Tell the time schedule has changed you only have 15 more minutes.

 

Questions after building a tower

Debriefing the Activity

Use these debriefing questions as a guide for your discussion. Select the questions you feel will best benefit your group. It is not mandatory to cover every question. If possible, record the group’s responses on flip chart paper so all comments are displayed. Make sure to let everyone share their ideas, and remind participants that everyone’s opinions and feelings are important!

  1. How long did it take to get started?
  2. How did you choose the leader, recorder, and pick up person?
  3. Did everyone have equal involvement? If not, who took over who stood back? Why did you choose that role?
  4. How did leadership style influence the team?
  5. Did anybody get concerned about time?tower
  6. One thing your team did well?
  7. One thing your team did poorly?
  8. Raise your hand if you helped build a tower?
  9. What worked well?
  10. What challenges did you encounter and how did you overcome them?
  11. Did you build the tallest tower you could? Why or why not?
  12. How did the prize effect the team?
  13. How did the amount of time effect he team?
  14. How did losing a person change the team?
  15. How long did it take to get going?
  16. How did not having the same supplies effect the team?
  17. Did you assume that you were only supposed to collaborate with those in your small group?
  18. What would have been possible if you had decided to share resources with the whole group?
  19. Would you have had a taller tower?
  20. Why didn’t you?
  21. How did you come to the decision to collaborate?
  22. What became possible once you made the decision to share resources?
  23. What was challenging?
  24. How does building the tower in this activity compare to your daily work? or the way our group is organized?
  25. How does this activity relate to being part of the larger company, organization, or group?
  26. What did you just do together?
  27. How did you feel while you did the activity?
  28. What was one positive thing that happened during this activity?
  29. How would things been different if you had an additional half hour?
  30. What was one of the challenges of doing this activity?
  31. What did the group have to do or believe to be successful?
  32. Since you were not able to solve the problem, does it mean your group is a failure?
  33. If the tower fell, ask how it felt when the tower fell?
  34. How can our group do more with less?
  35. How do you feel now?
  36. What advice would you give to another group working on this activity?
  37. Did you try different ideas? If so, why did you change your approach?

Closing

When working with teams, you will be met with a lack of resources, time and cooperation.  These items may change unexpectedly the team needs to be flexible and role with the changes.  Organizing a successful team requires both planning and cooperation of all team members.  Go out and Build your own Tower.

Additional information

Here is another resource that may give you other ideas to conduct the same activities

Build a Tower

http://www.teampedia.net/wiki/index.php?title=The_Tallest_Tower

 

PTA Leadership Training Program

If you would like to improve your local PTA  unit team leadership understanding here is the PTA Leadership Training 061616  PowerPoint presentation that will give you an over view of what is Duval County Council Whit master4needed to have a successful team.  If you would like to learn more about Relationship Strategies Click Here for Terri Cicero’s, CiceroT@duvalschools.org PowerPoint.  This will help you and your group learn how to use peoples differences to become a more productive team.

Handouts For PTA Leadership Training Program

Behavior-Style Evaluation 061616
Example of Team Ground Rules 061616
Brainstorming
SMART Goal Help Worksheet 061616
Volunteer Position Description Worksheet 061616
Webmaster Job Description 061616
Understand the Conflict Worksheet 061616

 Additional Articles, and Power Points

These items will enhance your understanding of the PTA Leadership Training Program

Stages of Team Development

Article

Stages of team development in more detail.

http://humanresources.about.com/od/teambuilding/f/team_stages.htm

 

Build an Effective Team

Article

This is an overview that will help you understand how to build an effective team

http://www.corporatechallenge.com.au/blog/how-build-effective-workplace-team

Build a tower

http://www.teampedia.net/wiki/index.php?title=The_Tallest_Tower

 

Leadership Styles

Power Point

Agri Life Extension Texas A & M Leadership Styles

http://odfiles.tamu.edu/odfiles/volunteer/LAB/leadership_styles.ppt

Article

Leadership Advisory Board Resources

http://agrilife.org/od/program-development/leadership-advisory-board-resources/

 

Ground Rules

Article

Setting Team Ground Rules

http://humanresources.umn.edu/work-group-development/forming

Sample

Team Ground Rules

https://search.yahoo.com/yhs/search?p=Example+of+Team+Ground+Rules&ei=UTF-8&hspart=mozilla&hsimp=yhs-001

 

Smart Goalsteam

Article

Writing S.M.A.R.T. Goals

http://www.hr.virginia.edu/uploads/documents/media/Writing_SMART_Goals.pdf

Example

Goal examples

http://studentleadership.com/smart-goal-examples/

 

Volunteer Job descriptions

Article

How to Write a Job Description That You’re Volunteers Will Love

http://nonprofit.about.com/od/volunteers/ht/voldespos.htm

A good Article overview of How to Develop a Job Description

http://humanresources.about.com/od/jobdescriptions/a/develop_job_des.htm

 

Communication

Article

Evaluation National PTA

http://www.ptakit.org/Communications/index.aspx

Recognition

Examples

Ideas for how to say thank-you to volunteers and showing appreciation.

https://www.energizeinc.com/how_tos_volunteer_management/recognition

Negotiate Conflict

PowerPoint

When Things Don’t Work: Recognizing and Resolving Conflict, Johns Hopkins University

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&ved=0ahUKEwj45Ie8voTNAhUK6iYKHXSNAbsQFggdMAA&url=http%3A%2F%2Fweb.jhu.edu%2Fadministration%2Fprovost%2Fprograms_services%2Ffaculty_affairs%2FConflict%2520Management%2520Slides.ppt&usg=AFQjCNHoDvI5BCjlL3PJni2l1MK3kYJaMA&sig2=PfkgMXJRGk33zDHCO0MoEQ&cad=rja

Conflict Resolution Training for Supervisors

https://www.shrm.org/TemplatesTools/Samples/PowerPoints/Documents/08-PPT-Conflict%20Resolution_FINAL.ppt

Article

Manage Impasse with Calm, Patience, and Respect

https://www.ohrd.wisc.edu/onlinetraining/resolution/step7.htm

Section 6. Training for Conflict Resolution

http://ctb.ku.edu/en/table-of-contents/implement/provide-information-enhance-skills/conflict-resolution/main

DCCPTA Meetings and Training

Duval County Council PTA General Meetings And Training 2017 – 2018

Month Date Meetings Time Location
August August 29 General Membership Meetings 9:30 a.m. DCSB Building1
September September 19 General Membership Meetings 9:30 a.m. DCSB Building1
 October TBA Fall Leadership Workshops
9:00 a.m. –
1:00 p.m.
DCSB Building1
October 24 General Membership Meetings 9:30 a.m. DCSB Building1
November November 28 General Membership Meetings 9:30 a.m. DCSB Building1
December No Meeting No Meeting No Meeting No Meeting
January January 30 General Membership Meetings 9:30 a.m. DCSB Building1
  TBA Winter Leadership Workshops
9:00 a.m. –
12:00 p.m.
TBD
February February 27 General Membership Meetings 9:30 a.m. DCSB Building1
March TBA Student Leadership Academy Trip to Tallahassee 6:00 a.m. – 6:00 p.m. Leave and return DCSB Building1
  March 27 General Membership Meetings 9:30 a.m. DCSB Building1
April April 24 General Membership Meetings 9:30 a.m. DCSB Building1
May TBA Presidents’ and Principals’ Luncheon
11:30 a.m.
– 1:00 p.m
University of North Florida
June No Meeting No Meeting No Meeting No Meeting

1Duval County School Board Building

 

 

Treasurer – Local PTA Unit

Who Do I Contact For Help?

Contact the Duval County Council treasurer by email at Treasurer@dccpta.org  for any questions pertaining to financial matters.

DCCPTA Presidents & Treasurers Training Scheduled

All in coming DCCPTA unit presidents & treasurers are required to attend one of the following training meetings:

August 24, 2017, 9:00 AM, Location Cline Auditorium, DCPS School Board Building, 1701 Prudential Drive, Jacksonville, FL 32207.

 

Please put these dates on your calendar if you will be serving as presidents & treasurers the coming year.  Please register by Clicking Here

PTA Treasurer Q & A

Important PTA End of Year Audit Questions

Can PTAs donate money to individuals or groups?  Review This Document For more information and examples.

Returning Membership Cards

You do NOT need to mail back any unused cards. Unused cards should be destroyed at the end of the school year.  Email data.rep@floridapta.org and tell them how many you sold and have paid for, and how many cards you are destroying.  Also, Florida PTA doesn’t pay you back for membership cards, even if you accidentally pay the wrong amount, so be careful when sending payments to them.

Accepting Credit/Debit Cards for Payment

If your board approves the use of credit or debit cards for payment (such as membership, donations or fundraising items) consider these items when establishing your unit’s policy:

•       Research & understand the risk and potential liability verses benefits (compliance with Payment Card Industry Data Security Standards)
•       Keep enough documentation, for example,  signatures of cardholders, for each transaction to ensure that disputed charges do not become a problem.
•       Store any physical documents containing credit card data in a locked drawer, locked file cabinet, or locked office which the PTA solely controls (shred when no longer needed)
•       Do not transmit cardholder’s credit card data by email, mail or fax
•       Do not store credit card data, PIN or  CVV2/CVC2/CID numbers for customers, paper nor electronically in an unsecured area
•       Ensure that the person taking the credit card information and/or processing the transaction is properly trained in best practices
•       When a refund is necessary, the refund must be credited only to the same account from which the purchase/donation was made

This information and more is in the Florida PTA Kit of Materials.  To get the kit YOU MUST REGISTER YOUR OFFICERS EACH YEAR TO RECEIVE THE KIT OF MATERIALS AND MEMBERSHIP CARDS.

Important Local PTA Unit Treasurer Information

The security and accountability of PTA funds is the responsibility of the Treasurer. Be sure your Local Unit is following these basic guidelines:

  • You need 2 signatures on ALL checks.
  • Usually there are 3 PTA Board Members who may sign the checks – Treasurer, President, and a VP or other officer.
  • Write checks for a specific purpose. The expense must be within your approved budget.
  • Reimbursement Form – it should be filled out by the person needing reimbursement. All receipts should be attached to this form. If the person has lost his receipt(s) – he needs to write a letter stating that the receipt(s) was lost. The two check-signers sign their approval of the reimbursement on this form.
  • Never pre-sign a check – sign checks at the time they are needed and after they have been approved.
  • Never write a check for cash. All transactions must be by check so there is a paper trail that can be audited.
  • The person being reimbursed should not be a signer on that check.
  • The retiring treasurer should file the appropriate 990 form with the IRS as soon as the audit has been completed.

PTA as an Outside Group

The Duval County School Board considers each Local Unit of PTA an “Outside Group” that is organized to provide support for school activities. All outside groups are required by the School Board to submit the following financial reports to your school Bookkeeper:

 Annual PTA Unit Audit Form

This reporting is required to maintain each local unit’s 501 (c) (3) status.  A signed copy must be submitted to the school bookkeeper with a copy of the June bank statement.  A copy of the audit must be sent to audit@floridapta.org and treasurer@dccpta.org by September 30 . A copy of the 990 filing must be sent to 990@floridapta.org and treasurer@dccpta.org as soon as possible, but no later than November 15.

Required IRS Tax Filing

Don’t wait until the November 15 deadline, filing takes less than 15 minutes.  EVERY UNIT, EVERY YEAR IS REQUIRED TO FILE A TAX RETURN.

  •  If gross receipts are less than $50,000, then you file a 990-N; (takes only 10-15 minutes to complete!)
  •  $50,000 to $200,000 file Form 990EZ and Schedule A and G.
  •  Over $200,000 file Form 990.
  •  Forward a copy to tax@floridapta.org and treasurer@dccpta.org

Instructions for PTA Units Filing IRS Form 990N e-Postcard

For complete instructions and steps for local PTA units using the Form 990-N Electronic Filing System (e-Postcard) go to  Procedures for Florida PTA Compliance New Procedure 2016 .   Click Here for more IRS information needed to file e-postcard.   Click Here to link to the IRS 990-N Electronic Form.  Once you have filed and your status shows “Accepted,” click on the submission ID for your filing. That will bring up a Confirmation page that you need to print out for your records. You then need to write your PTA’s full name and Duval County on the page.  This confirmation page is what you scan and email to 990@floridapta.org and treasurer@dccpta.org.

Treasurer Forms and Specific Information:

National PTA’s Back-to-School Kit

Sign up for the National PTA’s Back-to-School Kit and then  choose the “Finance” section for a great overview, more information, and to answer questions treasurers my have .

Finance

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General Meetings:

General DCCPTA Meetings
are above and run from 9:30 am - 11:30 am, hospitality 9:00 -9:30 a.m. meeting 9:30 am. Make sure your PTA/PTSA has a representative. Join us at:
Duval County Public Schools
School Board Building
Cline Auditorium, 1st floor
1701 Prudential Dr
Jacksonville, Florida 32207

PTA – Applications – Forms – Spreadsheets – Samples

Mailing Address:

DCC PTA
P.O. Box 5397
Jacksonville, FL 32247
Email DCC President
Email Local Unit Team