Treasurers Forms

Sample PTA Receipts Forms

Click Here for Sample PTA receipts forms you can use for you local PTA unit.


 New Annual Audit Form From FLPTA:

Use either of these forms for the annual financial review.

A signed copy must be submitted to the school bookkeeper with a copy of the June bank statement.  Also send a copy of the form to audit@floridapta.org and treasurer@dccpta.org .  FPTA also has an audit form that is acceptable for use.
________________________________________________________________

Fundraiser Request Form

Use this form for principal approval of any fundraising activities throughout the year.


Due Forms

2019-2020-DCCPTA-Dues-Form

2019-2020 State and National Dues Form

 



IRS Form 990

Sample Donation Receipts from National PTA

Here are Sample PTA receipts forms you can use for you local PTA unit.

 

For Microsoft Word file Sample-Receipt-Forms-for-Fundraising.

Contribution Greater than $75

Goods or Services Returned to Donor

This acknowledges receipt of the following described property from you as a charitable contribution made on ________________ (date):

(Describe the property given in this space.)

 

(Name of your PTA) has provided you with goods or services in exchange for this contribution.  Our estimate of the fair market value of these gods or services is $_____.  This means the net amount of your contribution, which may be a charitable contribution for federal income tax purposes, is $______.  We are required by law to provide this information to you.  The charitable deduction is limited to the excess, if any, of your contribution over the value of the goods or services provided to you.

Please retain this document for your records.  It is important documentation necessary for any available federal income tax deduction for this contribution.

 

(Name of your PTA) __________________________________________________________

 

Authorized Signature ______________________________________         Date ___________

 

Contribution of Cash

No Goods or Services Returned to Donor

This acknowledges receipt of your charitable contribution made on ______________ (date), in the amount of $_________________.

(Name of your PTA) did not provide any goods or services in exchange for this contribution.  Please retain this document for your records.  It is an important document necessary for any available federal income tax deduction for this contribution.

 

(Name of your PTA) __________________________________________________________

 

Authorized Signature ______________________________________               Date ___________

Important PTA End of Year Audit Questions

By:  DCCPTA TreasurerAccounting
Treasurer@dccpta.org
May 21, 2016

 

Question??? Who should be on the audit committee?

Answer— Three non-check signers must be on the audit committee.

 

Question??? When can our annual PTA audit be conducted?

Answer— Audits must be completed after June 30 when your fiscal year ends.  Complete your audit by September 30, although much earlier is preferred.  No financial activity can occur from July 1 until after the audit is completed.


Question??? What annual PTA audit form should I use?

Answer— DCPS has a newly revised audit form that Florida PTA will accept DCPS Annual Audit Report Form.  So you can use this form for the state and DCPS bookkeeper.
Florida PTA does have its own form that will be in the 2016 Treasurers Kit of materials, most likely will come out later in the summer.  You will only receive the kit if your PTA has registered your officers for next year with Florida PTA.  For last year’s form sample Click Here.  Your school bookkeeper will accept the Florida PTA form as long as you include all of the information from the district form on it.


Question??? As a Duval PTA treasurer, who do I need to submit our annual PTA audit forms to?

Answer–A signed copy of your PTA unit’s annual audit [financial review] must be delivered to:

  1. Your school bookkeeper, must be accompanied with copy of June bank statement.
  2. Florida PTA audit@floridapta.org.
  3. DCCPTA Treasurer Treasurer@dccpta.org.

 

Question??? Can our PTA spend money after the audit is completed and before the first general membership next year?

Answer— Only interim funds set aside from this year’s budget can be spent until your new budget is passed by your general membership next year.


For additional questions please email them to DCCPTA Treasurer at Treasurer@dccpta.org.